Supplier Requirements

Suppliers must sign an AAFES Retail Agreement which is provided by the appropriate AAFES buyer.

 

Notify the buyers of any significant changes such as payment address changes or change to invoicing procedures.

 

 

What Suppliers Should Know

Our order numbering has changed. We now generate 10 digit order numbers referred to as VONs which begin with 9.  If you do not provide an invoice at time of delivery, the VON we provide must be clearly indicated on the invoice submitted for payment.

 

Buyers may decide to manage cost, price and stock assortment selection.  This decision is relayed to suppliers at which time suppliers must send cost changes and stock assortment recommendations to the HQ buyer.  Stores will no longer be authorized to bring in new items not authorized by the buyer.  When this occurs we strongly suggest notifying the buyer regarding new items as soon as information is available.  Our corporate goal is to code all authorized items prior to delivery to any AAFES location.

 

To assist in the proper processing of your documents, clearly identify documentation such as invoices versus packing slips.

 

Buyers for the US are located in Dallas, TX; buyers for Europe are located in Germany and buyers for Pacific are located in Japan.