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Army & Air Force Exchange Service
Vendor Compliance Cost
Structure |
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Updated: |
0215/2006 |
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TAMS Rate Code |
Description |
Cost |
Rate Desc |
Rate |
AAFES Cost |
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Delivery / Shipping Date Problem
Costs |
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VCD.1 |
FOB Origin PO.
► Shipped >72 hours before/after Scheduled Ship
Date - SSD
► Supplier window is 6 days…3 days either side of SSD
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$150 |
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VCD.2 |
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Per Box |
$0.464 |
Calculated |
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VCD.3 |
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Number
of POs |
$13.660 |
Calculated |
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VCD.4 |
FOB Destination PO:
► Rec'd >48 hours before/after Required Delivery
Date - RDD
► Supplier window is 4 days…2 days either side of RDD
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$150 |
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VCD.5 |
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Per Box |
$0.464 |
Calculated |
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VCD.6 |
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Number
of POs |
$13.660 |
Calculated |
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VCD.7 |
Port
of Embarkation / Debarkation Errors
► Customs documentation error(s).
Product specifications, quantity, content, nomenclature, etc.
► Insufficient data to manifest shipment.
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$150 |
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Per Box |
$0.464 |
Calculated |
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Number of POs |
$13.660 |
Calculated |
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Bill of Lading (BOL) Error
Costs |
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VCB.1 |
Failure to
consolidate purchase orders into one BOL |
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$150 |
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VCB.2 |
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Number
of POs |
$13.660 |
Calculated |
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VCB.3 |
PO
#, carton qty, and/or department number not listed individually or accurately
on BOL |
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$150 |
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VCB.4 |
Failure
to list PO # in .Special Instructions. section on BOL |
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$150 |
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VCB.5 |
BOL
error resulting excess freight charge. |
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Actual $ |
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VCB.6 |
BOL does not contain
contact information |
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$150 |
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VCB.7 |
Bill
of lading marked prepaid should be collect |
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$150 |
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VCB.8 |
Bill
of lading marked collect should be prepaid |
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$150 |
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Physical Carton
Costs |
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VCP.1 |
Multiple
PO.s in one carton |
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$150 |
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VCP.2 |
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Per Box |
$0.464 |
Calculated |
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VCP.3 |
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Number of POs |
$13.660 |
Calculated |
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VCP.4 |
PO
number incorrect or not listed |
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$150 |
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VCP.5 |
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Per Box |
$0.464 |
Calculated |
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VCP.6 |
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Number of POs |
$13.660 |
Calculated |
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VCP.7 |
Style # incorrect or not listed (except
Crossdock 2) |
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$150 |
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VCP.8 |
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Per
Box |
$0.464 |
Calculated |
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VCP.9 |
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Number of POs |
$13.660 |
Calculated |
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VCP.10 |
Color incorrect or not listed (except Crossdock
2) |
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$150 |
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VCP.11 |
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Per
Box |
$0.464 |
Calculated |
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VCP.12 |
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Number of POs |
$13.660 |
Calculated |
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VCP.13 |
Size incorrect or not listed (except Crossdock
2) |
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$150 |
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VCP.14 |
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Per
Box |
$0.464 |
Calculated |
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VCP.15 |
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Number of POs |
$13.660 |
Calculated |
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VCP.16 |
Unnecessary
packing materials/pins |
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$150 |
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VCP.17 |
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Per
Box |
$0.464 |
Calculated |
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VCP.18 |
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Number of POs |
$13.660 |
Calculated |
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VCP.19 |
Invalid Purchase
Order |
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$150 |
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VCP.20 |
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Per
Box |
$0.464 |
Calculated |
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VCP.21 |
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Number of POs |
$13.660 |
Calculated |
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VCP.22 |
Merchandise received in poor condition |
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$150 |
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VCP.23 |
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Per
Box |
$0.464 |
Calculated |
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VCP.24 |
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Number of POs |
$13.660 |
Calculated |
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VCP.25 |
Pre-pack detail
not provided on outside of carton |
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$150 |
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VCP.26 |
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Per
Box |
$0.464 |
Calculated |
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VCP.27 |
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Number of POs |
$13.660 |
Calculated |
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Carton Packing / Repacking Costs
/ Pallet & Carton Materials |
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VCC.1 |
Style,
Colors and or Sizes mixed in a carton (excludes cross dock shipments) |
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$250 |
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VCC.2 |
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Boxes
Rehandled |
$0.464 |
Calculated |
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VCC.3 |
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Number of POs |
$13.660 |
Calculated |
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VCC.4 |
No
packing slip provided. |
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$150 |
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VCC.5 |
Overshipment |
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$150 |
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VCC.6 |
Resulting excess freight charge |
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Actual $ |
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VCC.7 |
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Boxes
Rehandled |
$0.464 |
Calculated |
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VCC.8 |
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Number of POs |
$13.660 |
Calculated |
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VCC.9 |
Failure to follow ISPM-15 pallet & wood
packing mat guidelines ( import & export ) |
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$150 |
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VCC.10 |
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Per
Pallet |
$6.00 |
Calculated |
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VCC.11 |
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Boxes
Restacked |
$0.464 |
Calculated |
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VCC.12 |
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Number
of POs |
$13.660 |
Calculated |
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VCC.13 |
Incorrect Casepack |
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$150 |
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VCC.14 |
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Boxes
Rehandled |
$0.464 |
Calculated |
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VCC.15 |
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Number of POs |
$13.660 |
Calculated |
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Merchandise Costs |
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VCM.1 |
Incorrect Style |
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$150 |
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VCM.2 |
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Boxes
Rehandled |
0.464 |
Calculated |
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VCM.3 |
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Number
of POs |
13.66 |
Calculated |
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VCM.4 |
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Return Freight
Component |
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Actual
$ |
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VCM.5 |
Incorrect Size |
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$150 |
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VCM.6 |
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If returned, Inbound
Freight Component |
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Actual
$ |
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VCM.7 |
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If
returned, Return Freight Component |
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Actual
$ |
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VCM.8 |
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Boxes
Rehandled |
0.464 |
Calculated |
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VCM.9 |
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Number
of POs |
13.66 |
Calculated |
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VCM.10 |
Incorrect Color |
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$150 |
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VCM.11 |
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If returned, Inbound
Freight Component |
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Actual
$ |
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VCM.12 |
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If
returned, Return Freight Component |
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Actual
$ |
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VCM.13 |
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Boxes
Rehandled |
0.464 |
Calculated |
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VCM.14 |
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Number
of POs |
13.66 |
Calculated |
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VCM.15 |
Size strip tape missing from folded garments (if
specified) |
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$150 |
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VCM.16 |
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If returned, Inbound
Freight Component |
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Actual
$ |
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| VCM |
VCM.17 |
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If
returned, Return Freight Component |
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Actual
$ |
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VCM.18 |
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Boxes
Rehandled |
0.464 |
Calculated |
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VCM.19 |
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Number
of POs |
13.66 |
Calculated |
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Shipping / Carrier Problem
Costs |
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| VCC |
VCS.1 |
Incorrect
Carrier used |
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$150 |
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VCS.2 |
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Added freight charges incurred. |
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Actual
$ |
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VCS.3 |
Live unloads not scheduled
or not on time |
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$200 |
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VCS.4 |
Incorrect information entered
into TMS |
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$150 |
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VCS.5 |
Carrier accessorial charges at origin loading
location |
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$150 |
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VCS.6 |
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Charges
incurred |
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Actual
$ |
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VCS.7 |
Failure to request routing via
TMS |
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$150 |
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VCS.8 |
Incorrect
weight entered into TMS |
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$150 |
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VCS.9 |
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Number
of POs |
13.66 |
Calculated |
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VCS.10 |
Incorrect
cube entered into TMS |
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$150 |
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VCS.11 |
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Number
of POs |
13.66 |
Calculated |
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VCS.12 |
Incorrect
carton count entered into TMS |
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$150 |
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VCS.13 |
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Number
of POs |
13.66 |
Calculated |
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VCS.14 |
Truck / container
ordered not used. Dry run. |
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$150 |
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VCS.15 |
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Expenses of the truck/trailer
not used |
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Actual
$ |
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VCS.16 |
Incorrect ship point |
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$150 |
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VCS.17 |
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Excess freight charges w/ ship
pt |
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Actual
$ |
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VCS.18 |
Incorrect delivery location |
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$150 |
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VCS.19 |
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Excess freight charges w/ ship
pt |
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Actual
$ |
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VCS.20 |
Storage fee after 10th day
awaiting RA# |
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$150 |
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VCS.21 |
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Number
of POs |
13.66 |
Calculated |
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VCS.22 |
Detention charges/Storage
Charges |
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Actual
$ |
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VCS.23 |
Denied Returns Cost |
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$150 |
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VCS.24 |
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Number
of POs |
13.66 |
Calculated |
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VCS.25 |
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Freight costs incurred |
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Actual
$ |
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VCS.26 |
Didn't provide cnt. Van and seal info 24 hrs of
cnt departing vendors dock |
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$150 |
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VCS.27 |
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Fee per container |
50.00 |
Actual
$ |
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VCS.28 |
Late delivery to port |
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$150 |
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VCS.29 |
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Fee per container |
150.00 |
Calculated |
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VCS.30 |
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Number of POs |
13.66 |
Calculated |
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VCS.31 |
Pallet
Loading-Failure to load by PO |
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$150 |
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VCS.32 |
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Fee
per box |
0.464 |
Calculated |
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VCS.33 |
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Number
of POs |
13.66 |
Calculated |
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VCS.34 |
Trailer
Loading-Failure to load trailer by PO then Style |
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$150 |
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VCS.35 |
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Fee per box |
0.464 |
Calculated |
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VCS.36 |
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Number
of POs |
13.66 |
Calculated |
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Ticketing
Error Costs |
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| VCT |
VCT.1 |
AAFES furnished tickets
not on merchandise |
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$150 |
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VCT.2 |
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Per
Garment Fee |
0.50 |
Calculated |
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VCT.3 |
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Fee
per box |
0.464 |
Calculated |
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VCT.4 |
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Fee
per PO |
13.66 |
Calculated |
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VCT.5 |
Ticket
placement errors |
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$150 |
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VCT.6 |
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Per
Garment Fee |
0.50 |
Calculated |
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VCT.7 |
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Fee
per box |
0.464 |
Calculated |
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VCT.8 |
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Fee
per PO |
13.66 |
Calculated |
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VCT.9 |
Random
ticket errors found in pre-ticketing (10 or more) |
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$150 |
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VCT.10 |
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Per
Garment Fee |
0.50 |
Calculated |
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VCT.11 |
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Fee
per box |
0.464 |
Calculated |
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VCT.12 |
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Fee
per PO |
13.66 |
Calculated |
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VCT.13 |
Merchandise
is not pre-ticketed |
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$150 |
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VCT.14 |
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Per
Garment Fee |
0.50 |
Calculated |
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VCT.15 |
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Fee
per box |
0.464 |
Calculated |
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VCT.16 |
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Fee
per PO |
13.66 |
Calculated |
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VCT.17 |
AAFES
provided vendor tickets |
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$150 |
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VCT.18 |
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Per
Ticket Removed |
0.25 |
Calculated |
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VCT.19 |
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Per
Ticket Applied |
0.50 |
Calculated |
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VCT.20 |
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Fee
per box |
0.464 |
Calculated |
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VCT.21 |
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Fee
per PO |
13.66 |
Calculated |
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VCT.22 |
Tickets on
merchandise are for a different retailer |
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$150 |
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VCT.23 |
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Per
Ticket Removed |
0.25 |
Calculated |
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VCT.24 |
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Per
Ticket Applied |
0.50 |
Calculated |
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VCT.25 |
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Fee
per box |
0.464 |
Calculated |
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VCT.26 |
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Fee
per PO |
13.66 |
Calculated |
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Advanced Shipping Notification
(ASN) Costs |
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| VCA |
VCA.1 |
No ASN
received at time of receipt at Distribution Center |
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$150 |
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VCA.2 |
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Fee
per Box |
$0.464 |
Calculated |
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VCA.3 |
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Fee
per PO |
13.66 |
Calculated |
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VCA.4 |
Inaccurate
ASN/Carton contents do not match ASN |
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$150 |
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VCA.5 |
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Fee
per Box |
$0.464 |
Calculated |
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VCA.6 |
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Fee
per PO |
13.66 |
Calculated |
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VCA.7 |
Carton
Label not scannable/Defective |
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$150 |
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VCA.8 |
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Fee
per Box |
$0.464 |
Calculated |
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VCA.9 |
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Fee
per PO |
13.66 |
Calculated |
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VCA.10 |
No
UCC 128 label on carton/misplaced |
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$150 |
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VCA.11 |
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Fee
per Box |
$0.464 |
Calculated |
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VCA.12 |
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Fee
per PO |