Planning your next event with the Club is simple to do. Our catering staff will assist you in all aspects of your important event and will guide you through the easy procedures from start to finish. The general guidelines below will give you a better understanding of how we operate in order to provide our members with quality, consistent service and exceptional, creative cuisine. We look forward to working with you for an unforgettable event!

GUEST USAGE
The Club is happy to serve the host/sponsor and their guests. We will discuss with you any potential restrictions on the use of the club.

NON-MILITARY EVENTS
There are restrictions on the use of the club by civic and civilian organizations. Should such organizations want to use the club, please provide the club manager the information listed below. The Club manager will work with the commander for a final decision.
Name of organization
Type or organization, i.e., civic, civilian, nonprofit, etc.
The type of party you wish to hold and approximate attendance.

GUESTS' ENTRANCE THROUGH THE MAIN GATE
It is the responsibility of the Security Forces to stop all vehicles without a base
registration decal. To help you and your guest through the main gate without delay and inconvenience, here are a few things you can do in advance of your function:
For security reasons, special events passes are required.
Please request (by letter) base entry for non-base connected personnel for a specific sponsored event.
The letter should have an alphabetized, by name, list of attendees.
Please include in the letter time, date, place, approximate number of attendees, and a point of contact (with duty and home phone numbers).
The host/sponsor may drop off letters during normal duty hours.


FLAGS
We have an Air Force, American, AAFES and Army Flag with stands at no charge when available.

CLUB POLICIES
In order to implement a successful event, certain club policies are in place to insure quality, consistent service and exceptional, creative cuisine to our members. Please review the information below. Our Catering Staff will be happy to answer any questions you may have in reference to these guidelines. We look forward to serving you.

OFF BASE PUBLICITY
Except for base newspapers, the purchase of commercial advertisements in any civilian media to publicize a private or club sponsored party is not permitted.

FOOD AND BEVERAGE
The club permits food items such as wedding cakes, military ceremonial cakes, and special event pastry to be brought into the club. Should you have any other requirements please ask our staff. Additionally, for the safety of our members, all food and beverages are either consumed or disposed of in the club. Exceptions are made when unusual circumstances occur; i.e., inclement weather affecting the number of attendees.

GUARANTEES
To ensure the right item and quantities are on hand for your event, please provide us your menu selection 10 business days in advance. Three business days before the event please advise us of the number of guests to be served. We want to prepare sufficient food for the quaranteed number of attendees. We will work with the host/sponsor on any required changes.

PAYMENTS
Cash, personal check, your club card, and any commercial Visa or MasterCard is accepted for party payments. the club will accept your payment up to 2 business days after the event or the first business day after the weekend event. The amount of the deposit will be applied against the total function charges.

MULTIPLE ENTREES
The Club uses color code cards on luncheons and dinners where multiple entrees are ordered. This practice expedites services and ensures each guest gets what they ordered. We will work with the host/sponsor by providing suggestions on the number of entrée offerings and a color code for each entrée that can be used by each attendee. The use of colored nametags, place cards, or tickets from which the server can distinguish what entrée to serve the guest is helpful.


SERVING TIME
We pride ourselves in meeting the serving time listed on your contract. For seated functions, our staff will invite your guests to be seated 5 to 10 minutes prior to actual serving time. If, for any reason, you need to delay the serving time, pleased advise the catering staff as soon as possible to insure quality taste and eye appeal of your meal. For meal service requests at other than normal operating club hours, special pricing may apply. Management will work with you to identify those charges in advance and if applicable, will clearly indicate the charges on your contract.

MEETING AND SEMINARS
We specialize in social events for members and guests that contract for food and beverage services. Members and organizations wishing to use rooms for private meetings and seminars need to contact the catering department for details concerning available times and any applicable room charges. Included in this site are room rental fees and guidelines in order to plan your meeting budget.

SPECIALIZED AUDIO VISUAL
VENDOR AND MATERIALS GUIDELINES
For your convenience microphones, podiums, and limited audiovisual equipment items may be available through the catering department to support your function. Identify your needs to the catering department well in advance of the function so we can reserve these items for you. If a specialty item is not available within the club, we may be able to assist you by providing a list of sources for the required item. If any outside vendor delivers items to the club they must receive clearance to come onto the base and that must be coordinated with the catering department. If display or conference support materials are being shipped into the club, the boxes should be clearly marked with the name of the function, host/sponsor name and date. Also mark on the boxes "Deliver to the Catering Department." Please notify the catering department of any special storage needs for rented or shipped items.

CANCELLATIONS
Room deposits are refundable only if the function is cancelled 7 days prior to the scheduled date of the event.

SERVICE CHARGE
The total contract food and beverage costs include a service charge of 15% for all in-house parties. There is no service charge on pay-as-you-go bar sales and for special function items ordered for take-out. Another value of your membership is there are no other charges and you do not pay tax.

TELEPHONE AND FAX NEEDS
House telephones (if available) can dial anywhere in the Dallas area. Phones may be available for local toll free calls. If DSN access lines required, notify the catering manager during the function planning to discuss possible options for service. The catering department will accept incoming telephone messages for all event attendees. Messages will be placed on a message board. Other than in emergencies, conference and party guests are not paged for telephone calls. Guests should check the message board regularly. The catering department does not have internal resources for high volume duplication services; however, small quantity duplication and local fax service is available in the club office at no charge.

DECORATIONS
All decorations other than those provided by the club are the responsibility of the host/sponsor. To preserve the beauty of the club for all members and their guest we request no nailing, tacking or taping to the walls, ceiling or other parts of the club without approval of club management. The host/sponsor is financially responsible for any damages to the facility resulting from misuse of decorations. With the exception of place cards and some individual table decorations, all decorations must be fire resistant and meet the codes of the Base Fire Department. Our catering staff will assist you in coordinating your decorations in accordance with the fire codes. Please coordinate the time you plan to decorate your tables and areas with the catering staff to insure there is no conflict with other functions.

PROPERTY, LIABILITY AND DAMAGES
Neither the club, nor the Air Force is liable for any damage to, or loss of merchandise, equipment, or articles left in any facility prior to, during, or following any event. The host/sponsor will be held responsible for any loses or damage to the building equipment, house decorations or fixtures belonging to the club/base caused by the host/sponsor or guests. Damages will be billed to the host/sponsor at market replacement cost plus labor.