In a continued effort toward efficiency, The Exchange continues reviewing policies and streamlining processes. We would like to take this opportunity to notify you of changes your firm will see in the coming months.
A supplier guide is available for your review on Exchange Partners Online. You can utilize this guide at the following link to familiarize yourself with the process:
https://partners.aafes.com/EPOL/Login.aspx
To implement best practices and industry standards at The Exchange, we have updated our Supplier Requirements to reflect the requirements for Electronic Data Interchange (EDI).
1. The Exchange requires EDI. It is our intention to eliminate all paper media by trading business electronically via ANSI Electronic Data Interchange X12 or Electronic Data Interchange for Administration Commerce and Transport (EDIFACT) standards.
2. The required documents are 810 (inbound Invoice), 850 (outbound PO), 855 (inbound PO acknowledgement), 860 (outbound PO Amendment), 856 (inbound advanced shipping notice) with GS1-128 label documents, 824 (Application Advice), and 997 (functional acknowledgement).
The Exchange is not affiliated with any third party network for communication links. The Exchange transmits to the third party of the partner's choice. Trading partners wishing to use a third-party network for their communication link assume all expenses for the third party involved. Trading partners are responsible for setting up communication between The Exchange, their third-party, and themselves as well as any related issues.
EDI Data Processing is open 24 hours a day, 7 days a week to receive data.
All calls concerning communication problems should be directed to our AS2 Support Team at AS2Support@aafes.com.
The Exchange also supports EDIFACT standards for our overseas partners.
Facility Listing Reports
Note to Trading Partners: If you prefer to receive facility numbers in a "DUNs+4" format, then combine the The Exchange duns 001695568 and the 4 digit EDI ref code listed in the reports below.
To submit invoices to AAFES electronically at no cost, contact the EDI Rollout Team at EDIRolloutRequest@aafes.com to request access to the Web Invoice Form.
Key Details of the Web Invoice Tool:
. Cost: The service is provided at no cost to vendors.
. Security: Vendors receive a unique user ID and password to access our secure EDI server.
. Confirmation: An automatic email confirmation is sent upon successful data upload. If there are any errors, our EDI Rollout team will contact your EDI POC on record.
. Benefits: Using this tool ensures quicker order processing and faster payments compared to manual methods.
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